£1m QMS Procurement at Top 15 UK Charity Organisation

The Challenge

Top UK charity taking on a three-year implementation over £1m, with major scrutiny from The Board of Trustees.
Change Impact on several teams and thousands of roles within the organisation.
Aggressive project demands from the board of trustees on ensuring the procurement remained within budget.
Part of a complex multi-phase procurement roadmap of future systems.

Team Profile & Methodology

Project Lead at FPB Consulting led the procurement and advised the charity during the procurement.
FPB Consulting and the client worked closely together to ensure deliverables were met and to understand future requirements.
Resources were onboarded and ensured that governance and delivery frameworks were adhered to.

Delivery Approach

Built a governance structure with the client and resource to ensure communication was transparent and all knowledge and work was documented.
FPB developed a Critical Path of upcoming work to ensure key projects remained on track.
Built 150+ requirements across several workstreams for suppliers to use as a guideline.

Added Value Delivered

Saving in time and knowledge as FPB had previously completed another procurement for the client.
Faster productivity for the client as FPB were able to organise lessons-learnt sessions.
Outcomes of the Procurement were achieved and all knowledge documented for future projects or in-house use.

The Result

FPB delivered the procurement within the timeline, ensuring the costs were approved by the Board.
FPB took on other ad-hoc pieces of work to ensure the client was able to stay on track and choose a supplier that best met their current and future needs.
The key priorities and outcomes of the delivery were achieved and the communication and governance between FPB and the client allowed focus on the future roadmap.

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